The minimum data exports needed for a recovery estimate
Jan 2026 · 5 min read
Start with ERP (Enterprise Resource Planning) and AP (Accounts Payable) exports that cover vendor invoices, payments, and open credits. This is enough to scope recovery potential without a heavy lift.
Focus on the last 12 to 24 months. That range typically captures duplicates, missed credits, and contract rate mismatches without forcing deep archive pulls.
Include vendor master data and basic contract lists so we can align invoice rates to contracted terms and Service Level Agreement (SLA) credits.
Checklist
- AP invoice register with invoice number, vendor, date, amount
- AP payment register with payment date and payment method
- Open credits and unapplied cash summary
- Vendor master list with IDs and payment terms
- Top vendor contracts or rate cards where available